Recruitment Privacy Notice
Introduction
This Recruitment Privacy Notice explains how Skylight Psychiatry Ltd collects, uses, stores and protects personal information relating to job applicants and prospective workers during the recruitment process.
This notice applies to applicants for employed, associate, and voluntary roles.
Who We Are
Skylight Psychiatry Ltd is the data controller for the personal information you provide during the recruitment process.
If you have any questions about this notice or how your information is handled, please contact:
careers@skylightpsychiatry.co.uk
Information We Collect
As part of the recruitment process, we may collect and process the following information:
Personal Information
- Име
- Address and proof of address
- Telephone number
- Email address
- Date of birth where required for checks
- Right to work documentation
- Identification documents
Recruitment Information
- CVs, application forms and recruitment questionnaires
- Employment history
- Qualifications and professional registrations
- Training certificates
- Interview notes and assessment outcomes
- References
- Salary expectations and availability
Compliance and Safer Recruitment Information
- DBS disclosures and criminal offence information
- Occupational health information
- Fitness to practice information
- Professional regulatory checks
- Safeguarding-related declarations
- Immigration and right to work checks
We may also collect information from third parties including referees, recruitment agencies, professional regulators and DBS providers.
How We Use Your Information
We use applicant information to:
- Assess suitability for a role
- Communicate with applicants during recruitment
- Arrange interviews and assessments
- Verify qualifications, training and experience
- Carry out safer recruitment and compliance checks
- Meet legal and regulatory obligations
- Maintain recruitment records
- Defend legal claims where necessary
- Consider reasonable adjustments during recruitment
Lawful Basis for Processing
We process applicant information under one or more of the following lawful bases under UK GDPR:
- Legitimate interests — to recruit suitable staff and associates
- Contractual necessity — to take steps prior to entering into a contract
- Legal obligation — including employment, safeguarding, immigration and regulatory requirements
- Employment and social protection law obligations
- Substantial public interest where special category or criminal offence data is processed for safeguarding and safer recruitment purposes
Criminal Offence and Special Category Data
Certain roles within Skylight Psychiatry Ltd require enhanced safeguarding and compliance checks due to the nature of healthcare services provided.
Where applicable, we may process:
- DBS information
- Occupational health information
- Information relating to fitness to practise
- Professional conduct information
DBS certificates and related information are handled in accordance with the DBS Code of Practice.
This information will only be processed where lawful and necessary, with appropriate safeguards in place.
Who We Share Information With
We may share recruitment information with:
- Recruitment platforms including NHS Jobs and Teamtailor
- Disclosure and Barring Service (DBS) providers including uCheck
- Occupational health providers
- Professional regulators
- Recruitment agencies
- IT, HR and recruitment system providers including:
- BrightHR
- Microsoft SharePoint
- Cognito Forms
- Referees and previous employers where appropriate
- Legal or regulatory bodies where required by law
We do not sell applicant information to third parties.
Data Storage and Security
We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.
Recruitment records may be stored electronically within secure systems including:
- Microsoft SharePoint
- BrightHR
- Cognito Forms
- Recruitment platforms used by Skylight Psychiatry Ltd
Only authorised personnel involved in recruitment, HR, governance or compliance processes will have access to applicant information.
Where third-party systems are used, we expect providers to maintain appropriate security and data protection standards.
How Long We Keep Information
If your application is unsuccessful, we will normally retain your recruitment information for up to 12 months following the closure of the recruitment process unless a longer retention period is required by law or legitimate business need.
If you are successfully recruited, relevant recruitment information may be transferred to your employment or engagement record and retained in accordance with our workforce data retention requirements.
Your Rights
Under UK GDPR, you have rights including:
- The right to access your personal information
- The right to request correction of inaccurate information
- The right to request erasure in certain circumstances
- The right to restrict or object to processing in certain circumstances
- The right to lodge a complaint with the Information Commissioner’s Office (ICO)
Further information is available from the ICO website.
Updates to This Notice
We may update this Recruitment Privacy Notice from time to time. The most recent version will always be available on our website.